Stock control and dispensing in your club: best practices
Rigorous stock control is one of the clearest signs of a well-run club. It adds transparency, reduces losses and protects you legally. Here are the key best practices.
Batch traceability
Record every inflow of product by batch and link each dispensation to its product. That way you always know what you have, where it came from and where it went.
Per-member and per-period limits
Set daily and monthly limits per member. A good system warns you before they are exceeded and prevents over-dispensing — essential from a legal standpoint.
Low-stock alerts
Running out of a popular strain frustrates members. Automatic low-stock alerts let you restock in time, with no surprises.
Inventory and shrinkage
Periodically check real inventory against theoretical. Spotting shrinkage early helps you fix processes and keep transparency with members.
Make it digital
Tracking stock by hand is error-prone. A tool that connects stock, dispensing and wallet updates everything automatically with each operation.
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